Privacy Policy

Table of Contents

Introduction
Federatie Beeldrechten and Personal Data
Website of Federatie Beeldrechten
International Transfer of Personal Data
Rights of Data Subjects
Privacy Policy of Federatie Beeldrechten and Contact Information

1. Introduction

Federatie Beeldrechten is a collaboration between the copyright organisation Pictoright and seven professional organisations representing the interests of designers, illustrators, photographers, photojournalists, and visual artists. The federation works together to improve the copyright position of these creators.

Participating organisations in Federatie Beeldrechten are:

Beroepsvereniging van Beeldende Kunstenaars (BBK)
Beroepsorganisatie Nederlandse Ontwerpers (BNO)
BOK Beroeps Organisatie Kunstenaars
Dutch Photographers (DuPho)
Kunstenbond
Nederlandse Vereniging van Journalisten / Nederlandse Vereniging van Fotojournalisten (NVJ/NVF)
Pictoright
Platform Beeldende Kunst (Platform BK)

2. Federatie Beeldrechten and Personal Data

Tasks of Federatie Beeldrechten and Processing of Personal Data

Creating a better copyright position for visual creators begins with researching and making transparent what happens in professional practice. Various working groups within Federatie Beeldrechten work on dossiers about current issues in the field of copyright. The federation identifies where power imbalances exist and seeks solutions. Together, we conduct lobbying efforts to motivate politicians and policymakers to take action.

When performing the tasks of Federatie Beeldrechten, we process personal data. This processing occurs in accordance with the requirements of the General Data Protection Regulation (GDPR) and other relevant legislation.

Scope and Purposes of Processing Personal Data

Data subjects are all persons whose personal data Federatie Beeldrechten processes. This privacy policy relates to our processing of personal data within the framework of organisational activities and relationship management.

Principles of Processing Personal Data

Personal data is processed by Federatie Beeldrechten in a proper, lawful, and transparent manner
Personal data is only processed for explicitly described and justified purposes
Personal data is not processed further than necessary to achieve the purposes
Federatie Beeldrechten takes measures to ensure that processed personal data is as current and accurate as possible
Federatie Beeldrechten does not retain personal data longer than necessary
Federatie Beeldrechten respects integrity and confidentiality when processing personal data and adequately protects it according to applicable protection standards

Legal Grounds for Processing Personal Data

Federatie Beeldrechten bases the processing of your personal data on the legal grounds described in the General Data Protection Regulation:

Consent: processing personal data for specific purposes in accordance with the explicit consent that you have given for this purpose; you always have the right to withdraw this consent.
Contract: processing personal data to the extent necessary for the preparation and execution of a contract to which you are a party; processing your personal data may be a necessary condition for entering into and executing a contract with you. In these cases, Federatie Beeldrechten can only provide services when you provide the necessary personal data to us.
Vital interests: processing personal data to the extent necessary to protect your vital interests or those of another natural person.
Legitimate interests: processing personal data to the extent necessary for the legitimate interests of Federatie Beeldrechten or third parties. Our legitimate interests include: maintaining international cooperation agreements, providing information about our tasks, relationship management, information and communication, business operations, campaigns, meetings, website optimisation, and research.

Retention Periods for Processing Personal Data

Federatie Beeldrechten retains your data to the extent necessary for processing personal data within the framework of organisational activities and relationship management.

When the basis for processing your personal data is consent, we retain your personal data until you withdraw your consent
When we process personal data based on a legal obligation, we use the retention period determined by that law

Processing Personal Data by Federatie Beeldrechten

Organisational Activities

Federatie Beeldrechten may process personal data within the framework of organisational activities.

Relationship Management and Contact

When contact is made with Federatie Beeldrechten, we may process personal data as part of our relationship management.

Project Teams

Various Project Teams work on dossiers about current issues in the field of copyright. These activities may involve processing personal data.

Research

Research activities conducted by Federatie Beeldrechten may require personal data processing.

Campaigns

Campaigns to support the positions of visual creators may involve personal data processing.

Personal Data and Third Parties

Federatie Beeldrechten provides your personal data to third parties which are companies that provide services to us: ICT, website management, video calling services, mailing services, administration, ticket services, and printing services.

3. Website of Federatie Beeldrechten

Cookies

Federatie Beeldrechten uses functional cookies on its website. Cookies are small text files placed on your computer. You can remove these cookies, and your internet browser can block them. When placing functional cookies on your computer, no personal data is processed.

In order to analyse how visitors use the Federatie Beeldrechten website, we use Google Analytics. Google uses the information obtained through Google Analytics to track website usage, provide reports to Federatie Beeldrechten, and provide their advertisers with information about marketing effectiveness.

Google Analytics is configured by Federatie Beeldrechten according to the guidelines regarding Google Analytics issued by the Autoriteit Persoonsgegevens (Dutch Data Protection Authority). More information about privacy implications can be found in Google's privacy policy and the Google Analytics privacy policy.

Federatie Beeldrechten also uses analytical cookies on its website to measure traffic on the website and analyse your behavior, as well as marketing cookies to provide you with personalised advertisements or marketing content. These cookies are only placed on your computer after you have given your consent.

4. International Transfer of Personal Data

Transfer of Personal Data within the European Union

Federatie Beeldrechten processes personal data within the European Union. Within the European Union, an adequate level of protection is guaranteed. Federatie Beeldrechten does not process personal data outside the European Union.

5. Rights of Data Subjects

To ensure careful processing of personal data, the General Data Protection Regulation grants various rights to data subjects. Below, we outline your rights regarding the processing of your personal data by Federatie Beeldrechten. Requests from data subjects can be submitted in writing to Federatie Beeldrechten using the contact information included in this privacy policy.

Right of Access

You have the right of access to the personal data processed by Federatie Beeldrechten. When providing information and a copy of personal data, Federatie Beeldrechten will take the protection of other data subjects' personal data into account.

Right to Rectification

You have the right to rectification or supplementation of your personal data when it appears that this data is incorrect or incorrectly processed. Federatie Beeldrechten will improve or supplement the personal data as soon as possible in such cases.

Right to Erasure

You can request the erasure of your personal data. The right to erasure is not absolute, and Federatie Beeldrechten will conduct a balancing of interests in this regard.

Right to Restriction

The right to restriction of processing personal data means that you have the possibility, under certain circumstances, to temporarily stop the processing of personal data by Federatie Beeldrechten. Upon receipt of this request, Federatie Beeldrechten will temporarily stop processing until an objection or problem is resolved.

Data Portability

Under certain circumstances, you have the right to receive the personal data that you have provided to Federatie Beeldrechten in a structured, common, and machine-readable format, and you have the right to transfer this data to another party. You can also ask Federatie Beeldrechten to send this personal data directly to another party. The right to portability only applies to data you have provided that is processed automatically based on the legal bases "consent" or "performance of a contract."

Right to Object

Under certain circumstances, you have the right to object to data processing due to your specific situation. If this request is justified, Federatie Beeldrechten will cease processing the personal data of the data subject.

Identity Verification

Federatie Beeldrechten must be able to identify you before processing a request. We must ensure that personal data does not end up with the wrong person. We would like to receive your contact information with the request so that we can identify you and contact you regarding your request. Identification does not necessarily require an identification document, such as a passport. However, Federatie Beeldrechten may request additional information when in doubt about establishing the identity of the data subject.

Time frames

Federatie Beeldrechten will inform you as soon as possible, but no later than one month after receiving a request, about the follow-up given to the request. If it concerns a complex request or a large number of requests, the deadline for complying with the request can be extended by a maximum of two months. Within one month after the request, you will be informed about the reason for the deadline extension.

Costs

Federatie Beeldrechten will not charge fees for complying with your requests. This may be different if your request is manifestly unfounded or excessive, for example due to its repetitive nature. Federatie Beeldrechten will then request a reasonable fee for complying with your request.

Complaints

If you believe that the legal provisions regarding privacy protection are not correctly implemented by Federatie Beeldrechten, you can submit a written complaint to us. You can also always submit a complaint to the supervisory authority, which in the Netherlands is the Autoriteit Persoonsgegevens (Dutch Data Protection Authority). However, we appreciate it if you first present the reason for the complaint to us so that we can jointly find a solution.

6. Privacy Policy of Federatie Beeldrechten and Contact Information

Changes to the Privacy Policy

Federatie Beeldrechten reserves the right to supplement or amend its privacy policy. The most recent version of the privacy policy is available on the website of Federatie Beeldrechten.

The privacy policy of Federatie Beeldrechten was last supplemented and/or amended in September 2025.

Questions, Requests, or Complaints of Data Subjects

For questions, requests, or complaints regarding privacy, you can contact Federatie Beeldrechten using the following address and contact information.

Address and Contact Information of Federatie Beeldrechten

Federatie Beeldrechten
Sarphatistraat 606-608
1018 AV Amsterdam
The Netherlands

Email: federatiebeeldrechten@pictoright.nl
Phone: +31 (0)20 589 18 63
Website: www.federatiebeeldrechten.nl